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CPC View Documentation
ANNOTATION GUIDE

CPC View Version 5 includes the ability for users to annotate documents with text, graphics, and sound, and to view and email documents annotated in this way. This document describes the annotation features of CPC View Version 5.

In the documentation below, advanced topics are described in this smaller font size.


Table of Contents


Viewing Annotations

As a viewer, CPC View works essentially identically whether the viewed document contains annotations or not. The only differences when viewing an annotated document are the following:

The annotations themselves - Annotations will be shown overlayed on the images regardless of magnification and in both page and thumbnail views.

Annotation count - The title bar of the document (see sample at right) will show a count of the number of annotations in the document, e.g., 2 Annotations.

Underlying image - If the document consists of annotations overlayed on a separate image file, the URL of the underlying image file is given next to a paper clip icon (). Clicking on the paper clip causes the browser to a open a new window viewing this underlying image file.

Annotation check box - A check box next to the annotation count allows you to hide all the annotations.

Status line - Placing the mouse cursor over an annotation highlights the annotation and may cause the status line at the bottom of the browser to display a "tip message" (as depicted at right).

Pop-ups, Sound, and Hyperlinks

CapabilityIcon
Text pop-up
Sound attachment
Hyperlink
Annotations may have text or sound attachments or may act as hyperlinks. Annotations that have these associated capabilities are marked with special icons, as shown in the table at right.

The figure at left shows an annotation with associated text pop-up, sound attachment, and hyperlink, with the pop-up box displayed after clicking on the annotation.

Hyperlinking

When an annotation has an associated hyperlink, clicking on the annotation will cause the browser to go to the destination hyperlink.

When an annotation has both a hyperlink and a text or sound attachment, clicking on the annotation does not cause the browser to go immediately to the destination, for the text or sound attachments would then be inaccessible. Rather, the annotation inspector is popped up, and a button in the inspector allows for going to the destination.

The Annotation Inspector

When an annotation has a text pop-up attachment or sound attachment, clicking on the annotation will pop up an "annotation inspector", which displays the text and/or controls for playing back the sound. (If there is a sound attachment, it will be played as well.) A sample annotation inspector for the annotation above is shown at right.

The annotation inspector, like all of the inspector dialog boxes in CPC View, has a simple internal help facility. The line at the bottom of the annotation inspector provides a "tip" describing the content or function of whatever part of the inspector the mouse is over.

The annotation inspector displays the date and time that the annotation were created and the name of the person who added the annotation. (To change the name associated with your annotations use the View/Preferences option in the right mouse menu.) If there is a text pop-up attachment, the text will appear, and if there is a sound attachment, controls will appear to play back the sound. If there is a hyperlink associated with the annotation, a button marked with the hyperlink icon () will appear; clicking on the button causes the browser to go the hyperlinked destination.

Authoring Annotations

Entering Annotation Mode

You must enter Annotation Mode to compose new annotations. (You can view annotations in any mode.) To enter Annotation Mode, click on the pencil button in the "Mouse" control section of the toolbar. (Or, use the "Mouse/Annotate" option on the right mouse menu.)

The Annotation Directory

The very first time you enter Annotation Mode, CPC View will prompt you for the local directory in which to automatically and invisibly store annotations that you make to documents. Select a directory. Once you have selected a directory, CPC View will remember it, and you will not be asked again.

To change the directory for automatic annotation storage, use the View/Preferences option in the right mouse menu.

The Annotation Toolbar

While you are in Annotation Mode, a new toolbar appears at the bottom of the window.

The controls in the annotation toolbar can be reconfigured, just like the controls in the main toolbar.

The Palette Controls

The left-most group of controls, labeled "Palette", contains a variety of drawing tools. To add an annotation, select one of the tools in the palette by clicking on it with the left button. You can then add annotations to the image by dragging the mouse over the document.

There are four basic types of annotations:

Each type has associated with it a variety of general and specific properties. To change the properties associated with an annotation, click on the annotation with the right mouse button to display a menu of commands. The "Properties" menu item pops up an inspector dialog box that allows you to edit the various properties of the annotation.

You can also use the right mouse menu on the palette buttons to change the properties of the palette tools themselves.

General annotation properties

All of the inspectors allow control of properties of the "paper" on which the annotation is drawn, that is, the background of the bounding box of the annotation. The color and transparency of the paper can be controlled, as well as the type of border (shadow, inset, embossed, none).

In addition, all allow control of the actions associated with the annotation, that is, text pop-up, sound attachments, hyperlinks, and status line messages. These are controlled with a set of four tab items at the bottom of the inspector dialog.

The text action tab item allows you to edit the text that will be popped up in the annotation inspector when the annotation is clicked on.

Clicking on the small book icon to the right of the text area pops up a list of previously used pop-up text items. You can click on them to insert them.

The hyperlink action tab item allows you to add the URL of the hyperlink destination for this annotation.

A convenient way to generate this URL when the destination is a document viewable by CPC View (perhaps a different page of the current document) is to use the "Document/Copy URL" option from the right mouse menu. This copies the current URL so that it can be pasted into the URL area; a "Paste" option will be in the right mouse menu when the cursor is in the URL area.

Clicking on the small book icon to the right of the URL area pops up a list of previously used destination URLs. You can click on them to insert them.

The sound action tab item contains controls as for a tape recorder, for recording and playback of the sound attachment.

The tip action tab item allows you to add text to be displayed as a tip on the browser's status line when the mouse is over this annotation. (By default, the tip used contains the date, time, and author of the annotation, as shown above.

Clicking on the small book icon to the right of the text area pops up a list of previously used tip messages. You can click on them to insert them.

Text annotation properties

The "Properties" menu item for a text annotation pops up the "text inspector" (depicted at right), which allows you to control the font, size, color, and style of the text. In addition, the actions and paper properties can be controlled as described above.

Box annotation properties

The "Properties" menu item for a box annotation pops up the "box inspector" (depicted at right). It allows control of the actions and paper properties can be controlled as described above.

Circle annotation properties

The "Properties" menu item for a circle annotation pops up the "circle inspector" (depicted at right), which allows you to control the font, size, color, and style of the text. In addition, the actions and paper properties can be controlled as described above.

Line annotation properties

The "Properties" menu item for a line annotation pops up the "line inspector" (depicted at right), which allows you to control the line thickness and color, the addition of arrowheads at either end of the line, and the relation of the line to the annotations bounding box (single diagonal, both diagonals, horizontal, or vertical. In addition, the actions and paper properties can be controlled as described above.

Freehand annotation properties

The "Properties" menu item for a freehand line annotation pops up the "freehand inspector" (depicted at right), which allows you to control the line thickness and color. In addition, the actions and paper properties can be controlled as described above.

Adding new palette items

You can make any annotation into a new palette item by clicking the right mouse button on the annotation and selecting the "Edit/Add to Palette" option on the right mouse menu. This will place a miniature copy of the annotation in the palette, which acts as a new palette tool for adding copies of this annotation. For instance, you might add a new tool for placing the text "Approved" in large red letters.

Added palette items are persistent; they stay available from one session to the next.

Manipulating annotations

To select an annotation, click the left mouse button on it. A red border with blue control points will appear around the annotations bounding box.

To resize a selected annotation, drag the blue control points.

To move a selected annotation, drag starting within the bounding box itself.

To edit a text annotation,double-click on the annotation.

The Edit Controls

The center group of controls, labeled "Edit", contains buttons to cut, delete, and copy annotations. Additionally, the CPC View annotation editor maintains a complete undo/redo list of all changes to the document during the current session. The counter-clockwise arrow will undo the most recent change; the clockwise arrow will redo the most recent change that was undone. Clicking repeatedly on the undo button will undo more and more of the changes.

The Clipboard

To the right of the "Edit" group is the clipboard. Annotations can be moved to teh clipboard by cutting or copying them. Whenever an annotation is on the Windows clipboard, a small small rendering of it is displayed over the Clipboard icon. To paste the annotation, click on the clipboard or use the "Insert" menu item on the right-mouse menu.

Clicking on the small book icon to the right of the clipboard pops up a list of all the annotations that have been placed on the clipboard in the current session. You can click on them to insert them.

The Save Controls

In general, CPC View will automatically save your annotations to files in the Annotation Directory you selected. The files are saved such that the next time you view the same URL, the annotations will be automatically loaded. While CPC View is in its automatic save mode, the text in the "Save" group will display "<automatic>".

You can also save annotations explicitly. Click on the button to the right of the text (or the text itself) to select a file in which to save the annotations. Explicitly saved annotations are not reloaded automatically when you revisit the same URL. Rather, if you open the saved annotation file, CPC View will automatically load the original URL and display the annotations over it.

If your machine has MAPI installed (for instance, if you run Microsoft Exchange), there will be an email button in the save group. Use this button to email annotations. (Note: The URL of the document you are annotating must be accessible to the email receiver; the document itself is not included in the email.)

Viewing and Changing Preferences

Select the "View/Preferences" item from the right mouse menu to control annotation preferences including the Annotation Directory, the name that is used to identify the author of the annotations, and various sound recording parameters.


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